Administrative Specialist III

Company: State of Arkansas
Location: Fort Smith
Posted on: November 22, 2021

Job Description:

Position Number: County: SebastianPosting End Date: 11/18/2021Anticipated Starting Salary: $29,045.95DCFSHiring Official: Natosha LowreyThe Administrative Specialist III (HR) is responsible for the following:* Coordinate with various levels of management and personnel to submit and process requisitions for vacant positions* Coordinate the hiring process with hiring officials* Manage interview scheduling and contact documentation* Obtaining Reference for selected candidates* Prepare weekly vacancy reports, tracking progress through the hiring process for each open position* Preparing and submitting required Human Resource forms for hiring, finance, drug screen, background checks, exiting and various other Human Resource related events* Attend job fairs and work with college recruitment personnel* On-boarding forms, administrative set-up, and local orientation* Manage monthly state vehicle mileage logs and submit paperwork for repairs, tire changes and oil changes* Maintain personnel files* Work on other various administrative projects as neededMinimum Qualifications:The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus four years of experience in a specialized or related field applicable to work performed. Additional requirement determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCALTION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.The Department of Human Services is a place for people passionate about serving others and changing lives for the better. We care for Arkansans of all ages and ensure places like child care centers and nursing homes are safe. We are the safety net for the most vulnerable Arkansans. Whether you answer the phones, take applications, protect children, or help care for residents or patients at one of our facilities, you make a difference by working at DHS. Plus, working for the State has great perks, including a pension, maternity leave, paid state holidays, and much more. At DHS, we take care of our employees so you can help care for others.Position InformationClass Code: C056CGrade: GS04FLSA Status: NON-EXEMPTSalary Range: $29,046.00 - $42,117.00SummaryThe Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy.FunctionsResearches and analyzes data pertinent to work programs and/or agency/institution goals and objectives and prepares reports explaining findings and recommendations. Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval. Compiles financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency. Reviews and answers or prepares correspondence relating to agency/institution programs. Interprets agency administrative directives, policies, and procedures to ensure consistent application. Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures. Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence. May supervise a small to medium-sized administrative support staff and evaluate the work performance of incumbents. Performs other duties as assigned.DimensionsNoneKnowledge, Skills and AbilitiesKnowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.Minimum QualificationsThe formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus four years of experience in a specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.LicensesNoneThe State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.Nearest Major Market: Fort Smith

Keywords: State of Arkansas, Fort Smith , Administrative Specialist III, Administration, Clerical , Fort Smith, Arkansas